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Few individuals in the IT industry are aware of the notion, or even the terminology, of a virtual data room. When people hear the words "virtual room…", they instantly think of Mirapolis, Webex, and other cloud platforms for organizing webinars and online conferences. VDR, on the other hand, has nothing to do with this.

Search engines give out a lot of garbage links, or refer to multi-page documents with technical descriptions, and Wikipedia (both Russian and English) gives only a vague idea of ​​​​VDR. The brief description is as follows: "Virtual Data room is a product of combining elements of a web content management system and a document management system. It is a repository (archive) of certain confidential corporate documents in electronic form and with a clear structure."

How Does It Work?

A VDR, such as Diliroom.fr, is an indoor cloud or a storage organization's protected perimeter. Its primary function is to grant specialized authorized people access to documents via web or interface apps. The connection between the owner and the storage must be encrypted, and in some circumstances, DRM features – a digital limitations management system – can be applied. The documents themselves are protected by encryption. VDR is typically used to execute huge corporate transactions, offer access to firm earnings during a massive audit, transfer to investors, and in other circumstances when crucial data must be given away for a side business.

To share files, the user uploads them to the storage, configures access, and provides the receiver a link. Because many developers integrate file managers, email programs, instant messengers, and other software solutions into client apps, the procedure might be free. The download procedure in this scenario looks for a little device to attach to the associated file entry. If the papers are DRM-protected, the receiver can install special agent software on the machine to control their proper usage. There are more control choices in this scenario, but with the assistance of DRM, owners obtain far from all forms of data – often just Microsoft Office documents.

Why Are Public Clouds a Bad Thing?

To exchange data, many people utilize Dropbox corporate storage or Google Docs and Google Drive as part of G Suite services. This method is acceptable for transmitting non-critical documents, however, it is not suited for moving sensitive information to the side. The virtual data room runs in the customer's IT infrastructure (on-premises) and is fully detected, or it may be used in a private cloud (hosted), and the response is handled by a service specializing in document security.

Public cloud services lack DRM methods and advanced control over the rights to interact with documents, particularly on remote PCs – at most, they enable you to disable downloading and printing. One of the target room's functions is to retain a thorough log of occurrences. It enables you to understand who, when, and where documents are accessed – information that is typically not present in public service logs.

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